Board of Education Meeting Protocols

January 11, 2022

As a result of social distancing for most of 2021, we relocated our Board Meetings to several different large settings. To accomodate those meetings, we needed to relocate several student events and to increase District staff and resources as a result. Over the past several months, the potential and actual inappropriate and unsafe behavior by some visitors has led to an increased need for security and community resources during Board Meetings, including those of the Downers Grove Police Department and other local law enforcement agencies. Even with increased security and uniformed officers in the room, we have been unable to maintain an environment where all visitors, students, staff and Board members feel safe and are free from verbal harassment and threats. 

School Board Meetings are meetings held in public so the community has an opportunity to hear and observe the work of the Board and the Administration. While members of the public are given a limited opportunity to address the Board, these meetings are not intended to serve as a public forum for open sharing of political views and opinions. The primary purpose of the meeting is for the Board to take action on district business on the agenda. Anyone attending a Board Meeting should be there with the intent to observe the meeting and to hear the perspectives of others during the Reception of Visitors - Public Comment. The public may contact and share their perspectives at any time with the Superintedent directly at hthiele@csd99.org or the Board at boardmembers@csd99.org. Over the past year it has been increasingly difficult to safely and effectively conduct the business of the Board without placing an increased burden on the organization and our community partners.

When attending board meetings, visitors should be aware of the following:

  • Meetings will take place at the District's typical meeting room at the Administrative Service Center located at 6301 Springside Ave. in Downers Grove and will continue to be live streamed at https://www.youtube.com/csd99media
  • Due to social distancing requirements, the first 20 visitors in line at the doors facing Springside Ave. will be allowed into the building 10 minutes prior to the start of a meeting. If there are additional individuals that wish to address the Board during public comment, but cannot be immediately accommodated due to COVID restrictions, the District will accommodate a line outside of the meeting room during public comment and will have individuals leave the meeting room after speaking to accommodate the next speaker. 
  • Individuals interested in making public comment, but who do not wish to attend the meeting in-person may use this form to provide comments. Submissions will be shared with all Board Members and will be made part of the official record. Should an entry contain vulgar or libelous language, the information or comment will be removed from the record. This form will open the morning of a Board Meeting and close after the meeting ends.
  • All visitors must follow the conduct expected in Board Policy 8.30. Those addressing the Board during the Reception of Visitors must follow the procedures outlined in Board Policy 2.230
    • Visitors may not verbally or physically harass or threaten others in the room nor may they prevent the Board from conducting its business or interfere with those addressing the Board during the Reception of Visitors - Public Comment.
    • In order to ensure the public can fully and completely hear and view the meeting, no noisemakers, shouting, signs, flags, banners, or other items may be used to unreasonably interfere with the Board meeting, video production or streaming of the meeting.
    • All safety measures, including COVID mitigation measures of masking and physical distancing, must be followed while inside the building. 
    • Failure to follow these protocols may result in removal from the Board Meeting, and depending on the severity of the actions, may result in restricted admission to school events or meetings for up to one calendar year. Additionally, it may also result in limited access to communicate directly with school personnel under Board Policy 8.30

The Administration and Board of Education in District 99 are dedicated to serving the students, families and community in District 99. However, our ability to carry on this business effectively is being limited by some individuals at meetings from inside and outside of our community. To maintain the safety of everyone, the District intends on enforcing its existing Board policies to ensure the entire community can effectively have oversight of the Board’s business. 

We appreciate the community’s interest in District 99 and for your understanding of our responsibility to ensure that we hold effective and safe meetings that do not put an undue burden on resources. The District continues to encourage public attendance at meetings or to watch meetings live or recorded on YouTube at www.youtube.com/csd99media

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